Office Administrator

Position:

We are seeking an exceptional individual to serve as an Office Administrator at our Stamford, CT office.  The Office Administrator is a key member of our team who will be serving as the face of the office greeting clients and staff. Maestro is looking for an organized and goal-oriented individual to help keep our office operations running efficiently. From scheduling meetings and answering the phone, to communicating between departments, this candidate will be responsible for completing multi-level tasks in a professional and timely manner. A successful candidate will have the opportunity to grow into multiple roles within the firm.

Responsibilities:

The Office Administrator will be responsible for the following tasks;

• Manage all office reception functions:
  • Welcome and greet clients
  • Answer phone
  • Receive and send mail
  • Manage Office Supplies
  • Meetings coordination
  • Maintain Breakroom
    • Food/Drink coordination, dishwasher runs, maintain overall upkeep
  • Other Administrative duties as required

Skills and Experience for Success:

• Experience working in an office administrative role
• Proficient in MS office products
• Strong written and verbal communication skills
• Attention to detail
• Ability to prioritize and stay organized
• Critical and strategic thinker who thrives in a quick pace environment
• Team player with a high EQ willing to “roll up their sleeves to do what it takes”
• Ability to travel local for deliveries (up to 5%)

Qualifications:

• The ideal candidate for the position must be willing to learn new concepts and ideas.  They must be a hard worker who can anticipate the needs of the office.
• Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations
  • The ideal candidate will have administrative support experience in a financial services office
• Minimum of a High School diploma or equivalent

Position Reports to: VP Human Resources

Compensation:

Maestro Family Office offers outstanding compensation packages where you will be rewarded for your experience and recognized for the value you bring to our team of professionals.  Our packages also include discretionary bonus targets, generous retirement plan company matching, medical and dental benefit options and more.  We offer team rotation opportunities, specialized educational courses and seminars, company events, senior mentor programs and community service events.

The position will be based in our Stamford, CT office and will require you to be in-office 5 days a week.