Tax Office administrator

• Position:

We are seeking an exceptional individual to serve as our Tax Office Administrator within Maestro’s Tax & Accounting Division. The Tax Office Administrator will be a key member of the Tax Team and will have proven experience in; office management, communicating with senior management, and a thorough knowledge of filing systems, tax office software and MS office. Additionally, candidates must be highly motivated, detail-oriented and able to juggle multiple responsibilities in a fast-paced work environment. This role will report directly to our managing partner of Tax and Advisory Department and could grow into multiple roles within the Company.

Responsibilities:

The Tax Office Administrator will work with the other members of the client teams to ensure the following tasks are completed:

• Receive incoming mail, including client tax documents and sort, forward or scan to appropriate team member
• Answer and screen incoming telephone calls for office, taking accurate and detailed messages
• Maintain and manage client physical and digital files
• Perform a wide variety of administrative duties as required by daily operations

Skills and Experience for Success:

• Comfortable with technology and advanced excel
• Ability to be trained in and master office systems (XCM, ShareFile, AutoFlow) and to communicate and coordinate processes between tax professionals
• Excellent verbal and written communication skills
• Professional demeanor and pleasant telephone manner
• Ability to multi-task and self-direct work and projects assigned
• Demonstrated ability to foster positive working relationships with personnel at all levels of the organization and across functions
• Must exercise excellent judgment and discretion with confidential or sensitive materials
• Attention to detail; ownership over work and end-product
• Ability to work under pressure and stay ahead of tight timelines, in a fast-paced office environment

Qualifications:

• The ideal candidate for the position must be willing to learn new concepts and ideas. They must be a hard worker and be comfortable sharing unique ideas and concepts.
• The ideal experience will include:
  • 1-2 years of experience working in an office administrative role, experience in a tax firm preferred
  • Associates Degree required
    • Mature interpersonal style, a positive and enthusiastic attitude, and a sense of humor
    • Detail oriented with ability to implement organization
• Must be able to work late 15-20 days per year, along with 5 Saturdays per year during busy season
• Must have reliable transportation to drive for occasional banking

Position Reports to: Managing Partner of Tax and Advisory Department

Compensation:

Maestro offers outstanding compensation packages where you will be rewarded for your experience and recognized for the value you bring to our team of professionals. Our packages also include discretionary bonus targets, generous retirement plan company matching, medical and dental benefit options, as well as reduced hours during summer months and more. We offer team rotation opportunities, specialized educational courses and seminars, company events, senior mentor programs and community service events.

The position will be based in Stamford, Connecticut with minimal travel required.